Call for 2021 AST Board Nominations: AST Officer and Councilor-at-Large Job Descriptions

Call for 2021 AST Board Nominations
AST Officer and Councilor-at-Large Job Descriptions

According to the AST Bylaws, the AST President’s job description is:

The President shall be chief executive officer of the Society. Subject to the direction of the Council, he or she shall have and exercise direct charge of and general supervision over the business and affairs of the Society and shall perform all duties incident to the office of a president of a corporation and such other duties as from time to time he or she may be assigned by the Council.

The purpose of the President is to provide leadership, in partnership with the Society's senior staff, in areas of administration, program, planning, organization and leadership recruitment. Major responsibilities are:

  1. Chairs all board meetings.
  2. Enforces the AST’s Bylaws.
  3. Selects and supervises all committee and advisory council chairs.
  4. Works closely with senior staff on issues affecting the overall organization.
  5. Represents the AST to the transplant community, government agencies, and on Capitol Hill.
  6. Works with board members and staff leadership to recruit new volunteers to the board, committees, and other allied councils.
  7. Ensures that the committees and the board function appropriately.
  8. Serves as ad hoc member on all committees.
  9. Works with senior staff to ensure that the AST is meeting all fiduciary responsibilities.
  10. Works with selected board members to evaluate the work of the senior staff.
  11. Ensures that individual board members receive adequate training, performance monitoring, and evaluation.
  12. Moves the board towards their preferred future – and fulfills the strategic plan.

Board chairs should enforce the AST’s policies and procedures, moving board members to perform their functions adequately.

Assists the President in all aspects of the position (President). The President-elect is informed of all major organizational issues and decisions. The President-elect serves as chair of the board when the President is absent or unable to serve and as a member of the executive committee.

According to the AST Bylaws, the Secretary shall “keep minutes of all meetings of the Council and of the membership of the Society; shall see that all notices are duly given in accordance with the provisions of law and these Bylaws; shall keep the membership records of the Society and be custodian of all contracts, assignments and other legal documents and records. In general, the Secretary shall perform all the duties incident to the offices of Secretary of a corporation.” 

More specifically, the Secretary ensures that the AST minutes are properly recorded and written to include the time and place of the meeting, the names of those present, and accurate reporting of meeting activities and motions. The minutes are drafted by senior staff and are sent to the Secretary for review and approval. The Secretary serves a two-year term.

The Secretary ensures that the National Office properly maintains the archival and financial files. The Secretary also reviews the organization’s policy statements, with the senior staff, and recommends revisions to the board when appropriate. 

The Treasurer serves a two-year term and has primary responsibility for overseeing the management and reporting of AST finances. The Treasurer monitors income and expenditures and ensures that proper accounting procedures are followed for the handling of AST funds. The Treasurer renders to the President and to the Council, whenever requested, an account of the financial condition of the Society; and reports annually to the Council and membership. In general, the Treasurer performs all duties incident to the offices of Treasurer of a corporation.

Councilors-at-Large are elected to serve three-year terms on the Board of Directors. Councilors are expected to regularly attend quarterly Board meetings and monthly Board conference calls. They are also expected to exercise the diligence, skill, and care that a prudent person would in running a private business. Councilors should scrutinize reports and issues with extreme care and question policy and procedures as though they were owners of the corporation.

Councilors also serve as the Board liaison to one or more AST communities of practice, committees, or advisory councils. Board liaisons are expected to be present on conference calls and at meetings to communicate Board actions and strategic direction as well as communicate COP and advisory council initiatives and plans to the Board.

Councilors may also lead Board initiated special projects and programs. 

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