Sponsor Information

The time has finally come – CEoT 2026 is around the corner!

First and foremost, thank you for your continued support and partnership for this meeting! We couldn’t do this without you! Rachel from the Development team will be handling all of your onsite needs. If you have any questions, please contact Rachel at rmascio@myast.org.

Below are items we would like you to KBYG (Know Before You Go).

Meeting Basics

Hotel Address:
The Westin Kierland Resort & Spa 
6902 East Greenway Parkway
Scottsdale, AZ 85254

Booking Hotel: 
If staying at the AC Hotel, please use this link to book in our room block to receive our discounted rates through Thursday, February 5.

Registration and Meeting Location:
The CEoT meeting kicks off on Thursday, February 26 at 12:00 PM and concludes on Saturday, February 28 at 12:00 PM.

The meeting will take place at The Westin Kierland. Exhibitor Hall, Posters and Break food will be located in Trailblazers Ballroom. All meeting activities will take place in the Kierland Ballroom and adjacent rooms. Registration will be located in Culturekeepers Hall.

Registration Hours:
Thursday: 8:00 AM – 6:00 PM
Friday: 7:00 AM – 7:00 PM
Saturday: 7:00 AM – 11:00 AM
Stop by to pick up your name badge.

Complimentary Registrations:
Please refer to the email that was sent by Rachel Mascio regarding how many complimentary registrations your company receives, and for the link to submit those names. Deadline: Friday, February 6

Meeting Prospectus:
For more details, click here for the CEoT 2026 Prospectus.

Meeting Agenda:
For more details, click here for the CEoT 2026 Meeting Agenda.

CEoT Marketing Opportunities:
We have some new opportunities for branding, click here for the CEoT 2026 Marketing Opportunities.

Sponsor Fulfillment Portal:
Returning this year, we will be utilizing Cadmium/Expo Harvester. You will receive an email from rmascio@myast.org with your login information. This will be your sponsor portal where you will complete tasks and submit your fulfillment deliverables related to your sponsorship of the CEoT meeting.

COMING SOON - CEoT Mobile App:
Returning this year is the dedicated meeting app! You will receive an email from the Meetings team with instructions on how to download the app and your login information. Your password for login is also your registrant ID from your registration confirmation email. We will not have a printed program guide at this year’s meeting so be sure to download the app for the full agenda, abstracts, faculty and exhibitor list, and more!

Shipping

Inbound Shipping Info:
When shipping your items to the Westin Kierland, please label your boxes with YOUR NAME/COMPANY, and not AST Staff. If you want to coordinate your boxes to be dropped off at your booth without being present, please contact the FedEx office directly to make arrangements. Otherwise, you can visit the storefront on property during exhibitor set up hours.

Note: If you are a CAP member, please ship your CAP bag insert in separate package and label package "CAP Bag Insert" and address to Shelbi Hogan.

Please refer to the shipping instructions here.

Outbound Shipping Info:
The FedEx on-site store can extend their hours of operation on Saturday, February 28 from 7:30 AM – 4:00 PM.

Exhibitors

Exhibitor Set Up Hours:
Thursday, February 26: 8:00 AM – 2:30 PM
All booths must be set up by 2:30 PM.

Exhibitor Tear Down Hours:
Saturday, February 28: 10:45 AM – 1:30 PM
All booths must be cleaned up by 1:30 PM.

Exhibit Hall Hours:

Kiosk Specs:
Each Exhibitor Kiosk includes a Branded kiosk and 2 chairs. To view the design specs for the Kiosk, click here. Deadline: Friday, January 16

Registration List:
The registration list will be sent both pre- and post-meeting to sponsors. Expect the pre-meeting registration list to be sent on or around Thursday, February 12. Any additional registrants will be reflected on the final list that will be sent post meeting. Note: You will notice some email addresses have been included. These are individuals who have agreed for you to reach out directly.

Lead Capture:
Lead Capture is not included in your exhibit booth. If you want to purchase lead capture licenses, you are more than welcome to at $250.00 per license. Note: You must use your own smartphone or tablet for scanning attendees badges. If interested in securing lead capture for your booth or symposium, please complete this form. Deadline: Thursday, February 12

AV:
If you are interested in having a monitor or electricity at your booth, please arrange those details via this link. You will work directly with Encore. Deadline: Thursday, February 12

Floor Plan:
The floor plan will be available soon!

Meeting Basics

Upcoming Deadlines:
- Early Bird Registration: Tuesday, January 6
- Graphics: Friday, January 16
- Discounted Hotel Rates: Wednesday, February 4
- Booth Extras: Thursday, February 12