Sponsor Information

The time has finally come – CEoT 2025 is around the corner!

First and foremost, thank you for your continued support and partnership for this meeting! We couldn’t do this without you! Rachel from the Development team will be handling all of your onsite needs. If you have any questions, please contact Rachel at rleal@myast.org.

Below are items we would like you to KBYG (Know Before You Go).

Meeting Basics

Hotel Address:
The Westin Kierland Resort & Spa 
6902 East Greenway Parkway
Scottsdale, AZ 85254

Booking Hotel:
If staying at the Westin Kierland, please use this link to book in our room block to receive our discounted rates through Thursday, January 30: https://www.myast.org/ceot25/hotel

Registration and Meeting Location:
The CEoT meeting kicks off on Thursday, February 27 at 12:00 PM and concludes on Saturday, March 1 at 12:00 PM.

The meeting will take place at The Westin Kierland. All meeting activities will take place in the Kierland Ballroom and adjacent rooms. Registration will be located in Culture Keepers.

Registration Hours:
Thursday: 7:00 AM – 5:00 PM
Friday: 7:00 AM – 5:00 PM
Saturday: 7:00 AM – 10:00 AM
Stop by to pick up your name badge.

Meeting Prospectus:
For more details, click here for the CEoT 2025 Prospectus.

Meeting Agenda:
For more details, click here for the CEoT 2025 Meeting Agenda.

NOW AVAILABLE - CEoT Branded Opportunities:
We added some new opportunities.  If interested in branded clings or mobile app advertising, please click here.

Sponsor Fulfillment Portal:
Returning this year, we will be utilizing Cadmium/Expo Harvester. You will receive an email from rleal@myast.org with your login information. This will be your sponsor portal where you will complete tasks and submit your fulfillment deliverables related to your sponsorship of the CEoT meeting.

CEoT Mobile App:
Returning this year is the dedicated meeting app! You will receive an email from rleal@myast.org with instructions on how to download the app and your login information. Your password for login is also your registrant ID from your registration confirmation email. We will not have a printed program guide at this year’s meeting so be sure to download the app for the full agenda, abstracts, faculty and exhibitor list, and more!

Shipping

Inbound Shipping Info:
When shipping your items to the Westin Kierland, please label your boxes with YOUR NAME/COMPANY, and not AST Staff. If you want to coordinate your boxes to be dropped off at your booth without being present, please contact the FedEx office directly to make arrangements. Otherwise, you can visit the storefront on property during exhibitor set up hours.

Note: If you are a CAP member, please ship your CAP bag insert in separate package and label package "CAP Bag Insert".

Outbound Shipping Info:
The FedEx on-site store can extend their hours of operation on Saturday, February 24 from 7:30 AM – 4:00 PM.

Exhibitors

Exhibitor Set Up Hours:
Wednesday, February 26: 7:00 PM – 9:00 PM
Thursday, February 27: 8:00 AM – 11:00 AM
All booths must be set up by 11:00 AM.

Exhibitor Tear Down Hours:
Saturday, March 1: 11:00 AM – 1:00 PM
All booths must be cleaned up by 1:00 PM.

Exhibit Hall Hours:

Kiosk Specs:
Each Exhibitor Kiosk includes a Branded kiosk and 2 chairs. To view the design specs for the Kiosk, click here. Deadline: Wednesday, January 22

Scavenger Hunt Activity:
Returning this year, we will be hosting an exhibit hall scavenger hunt for attendees. They will scan a QR code, using the CEoT mobile app, at your booth to unlock a question. They will earn points with every right answer, and the attendee with the highest score will win a prize (TBD). Please submit one question that attendees can answer when visiting your booth. The question needs to be either multiple choice or True/False. Click here to submit your Scavenger Hunt Questions. Deadline: Friday, February 7

Registration List:
The registration list will be sent both pre- and post-meeting to sponsors. Expect the pre-meeting registration list to be sent on or around Thursday, February 13. Any additional registrants will be reflected on the final list that will be sent post meeting. Note: You will notice some email addresses have been included. These are individuals who have agreed for you to reach out directly.

Lead Retrieval:
Lead Retrieval is no longer included in your exhibit booth. If you want to purchase lead retrieval licenses, you are more than welcome to at $250.00 per license. If interested in securing lead retrieval at your booth or symposium, please complete this form. Deadline: Thursday, February 13

Those who have access will have blue bar at the bottom of their app with access to lead retrieval.

AV:
If you are interested in having a monitor or electricity at your booth, please arrange those details via this link. You will work directly with Encore. Deadline: Thursday, February 13

Floor Plan:
As the meeting approaches, you will be able to find the floor plan with booth assignments here.

Meeting Basics

Upcoming Deadlines:
- Early Bird Registration: Friday, January 10
- Graphics: Wednesday, January 22
- Discounted Hotel Rates: Thursday, January 30
- Booth Extras: Thursday, February 13