Affiliate Meetings

AST understands the value of having a large number of specialists in one place and we offer the opportunity for universities, government agencies, non-profit and corporate/industry groups to organize and independently plan non-educational events over the course of Cutting Edge of Transplantation (CEoT).  

All affiliate events must be approved by AST and approval will be based on the information as outlined below and the additional regulations as listed here.

For questions, please contact JoAnn Gwynn, jgwynn@myast.org 

Description of Affiliate Events

Affiliate events are limited to no more than 50 attendees and include, but are not limited, to the following:

Advisory Board Meetings

Small meetings, 25 people or fewer. Sponsored and financially supported by a pharmaceutical/biotech organization, academic center or non-profit.

Committee Meetings

Small meetings, 25 people or fewer. A designated group of people chosen or appointed to perform a specified service of function related to a specific area of expertise.

Focus Groups

Small meeting, 30 people of fewer. Meetings that target a specific group of attendees to obtain specific data, evaluate services or test new ideas.

Hospitality Suite

 Social gatherings sponsored and financial supported by a government, industry, non-profit or university organization. Educational activity of any kind is strictly prohibited.

Investigator Meetings

Sponsored and financially supported by a pharmaceutical/biotech organization, academic center, non-profit organization or consortium. Investigator meetings are closed to the public and must focus on institutional review board or regulatory agency approved protocol and must review or conduct results of a specific study, current clinical trial or products. Promotional meetings for data presentation or to launch a drug or study are prohibited.

Social/Networking and University Alumni Events

Receptions, dinners or other events organized and sponsored financially by a university, government agency or non-profit organization. No educational programming can be offered or presented. Offices Rooms held on a 24-hour basis for government, industry, non-profit and/or universities. Restricted to 2 offices per group.

Staff Meetings Meetings or exhibitor staff only

Staff meetings should be closed to the public and may not include CEoT attendees unless they are full time employees of the exhibiting company. Not held on a 24-hour basis.

Other/Special Events/Offsite Events

All other events require AST approval. If a proposed event is not defined or described above, the proposed event will still be subject to approval and may require additional fees. No presentations, learning, or educational activities will be approved.

Approved Times to Host an Affiliate Meeting:

Wednesday, February 16, 2022


Thursday, February 17

6:00 am - 1:30 pm; 7:30 pm - 11:00 pm

Friday, February 18

6:00 am - 7:45 am; 6:00 pm - 11:00 pm

Saturday, February 19

6:00 am - 8:00 am; 5:30 pm -11:00 pm