Sponsorship

The time has finally come – Fellows 2026 is around the corner!

First and always, thank you for your support for the upcoming Fellows Symposium 2026. We couldn’t do this without you! 

Your main sponsor contact leading up to the symposium will be Rachel Mascio, the Development Coordinator for the American Society of Transplantation. While she will not be onsite, Lauren Kuhn and Jen Gillespie from our Meetings Team will be there throughout the meeting and will be happy to assist with anything you may need. 

We are really looking forward to returning to this venue for this year’s symposium and hope you are just as excited for a great weekend! 

Below are items we would like you to KBYG (Know Before You Go).

Meeting Basics

Hotel Address:
The Lincolnshire Marriott
10 Marriott Drive
Lincolnshire, Il
September 25-27, 2026

Booking Hotel: 
If you are looking to book a room at the Marriott Lincolnshire please use this group booking link: Book Here. Our cut-off date for our discounted rates is Monday, August 31, 2026.

Registration:
As part of your sponsorship, you are entitled to up to two complimentary registrations. Please provide the first name, last name, and email address of the individuals who should be registered under this benefit. Please complete this form that was emailed to you - one per attendee. Once we have processed the information, they will receive a confirmation email directly. Deadline to submit names for your complimentary registration is Tuesday, September 8, 2026.

Registration Hours:
Stop by registration on Friday, September 25, 2026 between 10:00 AM and 5:00 PM to pick up your name badge and other meeting materials. Badges are required for entry into sessions and meal functions. The AST registration desk is in the Grand Ballroom foyer on the lobby level. Reminder: In addition to the Friday Night Exhibitor Networking Reception, your attendees will have access to the entire meeting to attend the various sessions.

Meeting Prospectus:
For more details, click here for the Fellows 2026 Prospectus.

Meeting Agenda:
For more details, click here for the Fellows 2026 Meeting Agenda.

Shipping

Inbound Shipping Info:
Please review the shipping/receiving guidelines from the Marriott. Label your boxes with the format listed on the guidelines sheet and be sure to include YOUR NAME/COMPANY, and not AST Staff. Note: the hotel will accept shipments only the preceding three (3) days before the event. Click here for the Lincolnshire Shipping Instructions.

Note: If you are a CAP member, you may choose to have your 8.5x11 ad in our attendee bags. If you would like to participate, please confirm your participation here. You ad must be approved by the AST team by Monday, September 7, 2026. Once approved, please ship your CAP bag insert in separate package and label package "CAP Bag Insert". CAP Bag Inserts MUST arrive to hotel no later than Tuesday, September 22, 2026 to be placed inside the attendees bags.

Outbound Shipping Info:
If shipping remaining items back, please review this Outbound Shipping Instructions.

Exhibitors

Exhibitor Information:
The Networking Reception & Dinner will be held in the Grand Marquee on Friday, September 25, 2026. As a reminder, each sponsor will have one (1) 6-foot table and two (2) chairs. 

Please note that booth numbers will not be assigned for this event. Instead, each table will be clearly marked with your company logo to help you easily identify your designated table during exhibitor set-up. 

We’ve created a “Passport Travel Card” that will be given to each attendee. Throughout the evening, attendees will be encouraged to visit each sponsor table to receive a stamp for a chance to win a pair of AirPods! 

Our team will stop by each sponsor table during exhibitor set-up to provide you with your stamp. We appreciate your participation and hope this will be a fun way to encourage attendees to visit and engage with each of our sponsors!

Exhibitor Set Up Hours: 4:30 PM – 6:30 PM
Networking Reception: 6:30 PM – 7:30 PM
Dinner with Faculty and Sponsors: 7:30 PM – 9:30 PM
Exhibitor Tear Down Hours:  9:30 PM – 10:30 PM

Attendee List:
The attendee list will be sent pre-meeting to sponsors. Expect the pre-meeting registration list to be sent on or around Tuesday, September 8, 2026. Note: You will notice some email addresses have been included. These are individuals who have agreed for you to reach out directly.

If you have any questions, feel free to email Rachel at rmascio@myast.org.