Accommodations and Other Information
Please use the link below to book a room at the Hilton DFW Conference Center at the rate of $126 plus applicable taxes. Non-travel grant recipients who stay elsewhere must pay a separate facility fee of $325. This fee covers meals during the conference. In total, the non-travel grant recipient will be paying the registration fee and hotel charges in addition to the $325 facility fee.
Hilton Room and Meal Package Rates
Early Arrival and Late Departure Nights:
Thursday, September 14 and Sunday, September 17
• $169 plus sales and occupancy tax per night for single or double occupancy (room only, no meals)
Friday, September 15 and Saturday, September 16
Travel grant recipient rooms are automatically billed to AST
Non-travel grant recipients will pay the following rates:
• $126 plus tax per night for single or double occupancy
**In addition to your hotel charge, you will be responsible for the meal package. The complete meal package is a rate of $120.97 ++ per day or $241.94 ++ for your entire stay.
Non-travel Grant Recipients ONLY
This option is only available to meeting attendees who do not receive a travel grant and who do not wish to stay at the Hilton DFW Lakes Conference Center. These attendees must indicate prior to the meeting that they are attending the Fellows Symposium as a daily guest and pay the conference center facility fee of $325. This fee includes meals over the course of the meeting. The package fee will be charged to daily guests prior to the meeting.
The conference center provides a private, conference environment designed to promote interaction between attendees and faculty during sessions as well as meal and activity times. The nature of the program does not cater to families or guests and AST does not recommend bringing family members or guests to the Fellows Symposium. However, if you must bring family members or guests to the meeting, please indicate prior to the meeting the number of guests you are bringing and pay the appropriate guest registration fee of $225 per person. Guests are only permitted entry to group meal functions and activities but are not allowed access to educational sessions. This guest policy will be strictly enforced on-site: a guest name badge will be required to enter all group meal functions. Guests who do not have a name badge and attend a meal function will be required to pay the guest registration fee onsite.
AST plans to take photographs and video material at the AST Fellows Symposium in Grapevine, TX and reproduce them in AST educational, news or promotional material, whether in print, electronic or other media, including the AST and AST Fellows websites. By participating in the AST Fellows Symposium, you grant AST the right to use your name, likeness, voice and/or photograph and biography for such purposes. All postings become the property of AST. Postings may be displayed, distributed or used by AST for any purpose.
AST fully complies with the legal requirements of the Americans with Disabilities Act. If any participant of the AST Fellows Symposium is in need of special accommodations, please email your specific needs to Carly Lihotz, AST Associate Meeting Manager, at clihotz@myAST.org. Advance notification of a special need is required to ensure our ability to accommodate your request.
Responsible Drinking Policy
Please note that alcohol will be served at some AST-sponsored receptions; non-alcoholic beverages will also be available. The AST advocates responsible drinking. Alcohol will not be served to anyone under the age of 21.